Our client, a major chemical manufacturer, is looking to add an Administrative Coordinator to their team in Parma, ID. 

  

 

Our client is seeking a detail-oriented and proactive Administrative Coordinator to support the actions of Commercial Operations. This role involves ensuring the efficient management of formal processes such as reporting, information maintenance, and process training, as well as fostering professional communication that is friendly, fluid, and precise. The successful candidate will provide administrative support to the team through a comprehensive understanding of organizational policies and procedures, and by preparing and distributing various types of information.

 

Core Responsibilities

Key responsibilities and estimated percentage of time spent on each:

• Input customer information, ensuring accuracy and adherence to specific agreements: 5%.


• Handle team needs (e.g., onboarding new hires) and manage special projects: 15%.


• Establish and maintain collaboration with internal and external customers, ensuring timely problem resolution and communication across departments (Logistics, Finance, and Accounting): 15%.


• Coordinate internal stakeholder communication to deliver support: 5%.


• Assist internal Customer Service teams with order entry tasks: 15%.


• File and archive documents systematically: 30%.


• Create and maintain spreadsheets and databases; generate reports and documents: 15%.

 

 

Knowledge and Experience

Education:

• High School Diploma or equivalent.

Experience:

• 2–4 years of administrative experience.


• 1–2 years of experience in accounts payable, accounting or a similar role is preferred.

Knowledge/Skills:

• Proficiency in MS Office Suite (Outlook, PowerPoint, Excel).


• Adaptability to learning new technologies to improve efficiency.


• Strong verbal and written communication skills.


• Ability to work independently and within a team environment.


• Exceptional organizational skills and attention to detail.


• Ability to manage multiple tasks, meet tight deadlines, and prioritize effectively.


• Excellent interpersonal skills for collaborating with internal and external customers.


• Self-starter thriving in fast-paced environments.